Associate Director of Prospect Management

Posted on 10/08/2021

Colgate University

Hamilton, NY

Colgate University, a top-ranked liberal arts college, is seeking an Associate Director of Prospect Management to play an integral role in supporting the university’s fundraising efforts. Founded in 1819, Colgate is a small, highly selective residential liberal arts college for students of talent who are preparing for lives of leadership and productive citizenship. Colgate University enjoys a strong tradition of philanthropy and engagement, having successfully raised over $480 million from more than 34,500 community members during Passion for The Climb: The Campaign for Colgate, completed in 2012. On an annual basis, more than 56% of Colgate’s alumni engage with the University through philanthropy, volunteering, or engaging at online and in person programs, including signature events like Reunion that draws in more than 2500 alumni and guests. This tradition of philanthropy paired with strong levels of alumni affinity position Colgate well for even greater success, as the Vice President and his team prepare to lead the community into an historic and comprehensive campaign. At this pivotal moment in the University’s history, Colgate is seeking an Associate Director of Prospect Management to help guide and support our gift officers’ fundraising efforts. The person in this position will be responsible for creating and maintaining leadership and major gift officer portfolios using qualitative data and a thoughtful review of portfolio analytics. She/he/they will work with gift officers and the relationship development team to ensure timely progress of prospects through the fundraising pipeline. The successful candidate will possess advanced interpersonal and communication skills and have a strong desire to learn, coach and creatively collaborate with passionate fundraisers.


Accountable for prospect and portfolio management: creating and maintaining portfolios for annual and major gift officers; tracking movement of prospects and proposals in and through NXT; and communicating strategies and processes that support the university’s fundraising goals.

Professional Experience/Qualifications: 

  • Advanced interpersonal skills, including clear written and verbal communication, are essential. Candidates must be capable of working collegially and effectively with a diverse group of colleagues on a daily basis.
  • The ability to handle confidential material with utmost discretion is critical.
  • Fluency in computer technologies, information systems, and relational databases is required.
  • Must be well organized, detail-oriented, and able to work independently as well as part of a team.

Preferred Qualifications: 

  • Three (3) years of experience in a higher education or nonprofit fundraising setting is preferred, with additional experience managing multiple projects.
  • Experience in prospect management, research, and/or analytics is preferred.


A minimum of a Bachelor’s degree is required.

Other Information: 

Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead.

Please describe how you would connect and work with a diverse community. You can upload the statement under the Diversity Statement document heading. A diversity statement can be any length (e.g. paragraph or page). For information on how to write a diversity statement, see our

Work Schedule: 

Weekdays, with occasional weekends.

Job Open Date: 09/23/2021

Job Close Date: 12/5/2021

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

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