Assistant Director of Annual Giving

Posted on 10/07/2019

Harvey Mudd College

Claremont, CA

Position Summary

As a member of the College Advancement team at Harvey Mudd College, the Associate Director works in a highly collaborative environment to increase annual giving dollars and alumni participation. Under the direction of the Director of Annual Giving, the Associate Director will work to promote and grow a culture of philanthropy while increasing student and young alumni giving and assist to increase Leadership Annual Giving overall—helping grow the pipeline for HMC. The Associate Director will have oversight over many projects, including Student Philanthropy Campaign and Young Alumni Giving.

Harvey Mudd College is on a mission to educate the next generation of thoughtful, responsible scientists, engineers and mathematicians. We are looking for a dynamic, experienced professional to fill the position of Associate Director of Annual Giving (Associate Director) who is ready to support the College’s mission by working in conjunction with the Annual Giving team to assist in a comprehensive approach to all Annual Giving programming. This is a regular full-time, benefits-eligible, position that reports to the Director of Annual Giving. Starting salary is dependent upon qualifications. Information about HMC’s competitive benefits package is available at

About Harvey Mudd College

Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering, and mathematics. HMC enrolls about 850 students and is a member of The Claremont Colleges, which is comprised of five undergraduate colleges and two graduate institutions. According to students, professors and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission “to educate engineers, scientists and mathematicians well versed in all of these areas and in the humanities and the social sciences so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”

Summary of Duties and Responsibilities

  • The Associate Director will manage a portfolio of potential Leadership Annual Giving Donors with guidance from the Director of Annual Giving and the Office of Research and Prospect Management, including qualifying, cultivating, soliciting and stewarding alumni prospects. This will create meaningful opportunities for face-to-face visits with a goal of building relationships and inspiring philanthropic support to the College.
  • In partnership with gift officers, the Associate Director will help promote departmental focuses and other designated gift opportunities as appropriate and more generally as a tool for increasing alumni participation. They will be helpful with drafting, overseeing appropriate approvals and planning for these types of special appeals. The Associate Director will also be responsible for creating and overseeing crowd funding and smaller giving campaigns, or a day of giving, to again help enhance a culture of philanthropy at Harvey Mudd College.
  • The Associate Director will oversee a young alumni giving program. In support of young alumni giving goals (focused on overall participation and leadership level Annual Giving), the Associate Director will create a marketing plan in partnership with the Office of Communications and Marketing and the Director of Annual Giving. They will serve as the point person for delivering on this plan and crafting variable language and targeted outreach utilizing unique communication strategies for young alumni through multiple channels such as videos and social media. They will then track the effectiveness of these appeals by reviewing and analyzing responses to the targeted messages.
  • Volunteers will help promote this marketing plan and connect with other young alumni via peer-to-peer outreach and solicitations. The Associate Director focuses on providing effective volunteer management for Class Representatives and reunion committee volunteers with the goal of increasing class giving and participation as well as HMC engagement.
  • The largest group of volunteers that the Associate Director will manage are the ASHMC Student Philanthropy Campaign (SPC) Volunteers. In partnership with these student volunteers, the Associate Director will serve as liaison to the Student Philanthropy Campaign Committee. In partnership with the Annual Giving Coordinator, the Associate Director of Annual Giving will work closely with the Office of Advancement Services verifying all SPC data for internal and external reporting and analysis.

Required Qualifications

  • Education: Bachelor’s degree in related area and/or equivalent/training.
  • Experience: One to three years in a fundraising environment and/or in a marketing or sales role.  Experience with annual giving programs is preferred.
  • Licenses/Certificates: Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier.

 Preferred Qualifications

  • Experience in higher education, particularly at a small, residential liberal arts college.

Required Knowledge, Skills and Abilities

  • Strong communicator of ideas, opinions and thoughts both written and verbal.
  • Self-regulates time and successfully manages several programs at once.
  • Ability to meet deadlines.
  • Personal integrity and demonstrated commitment to helping further the mission of HMC.
  • Ability to thrive in a collaborative team environment and interact successfully with individuals with varying abilities, backgrounds, interests and beliefs.
  • Mastery of standard office productivity software (e.g. Microsoft Office programs and Google Suite products) including: Word, Excel, PowerPoint, Outlook, Google Docs, Google Sheets and Google Drive.
  • A willingness, ability, and desire to manage a portfolio of Leadership Annual Giving Prospects (focusing on Young Alumni) and professionally represent the College in cultivating, soliciting and stewarding these donors.
  • Eagerness to incorporate a crowd-funding platform and strategy within the AG plan.
  • Outstanding ability to respond to requests from students, colleagues, donors, and volunteers.
  • Fundraising database experience preferred; experience with Blackbaud’s Raiser’s Edge NXT a plus.
  • High attention to detail and ability to simultaneously manage multiple projects and priorities.
  • Knowledge of social networking, web applications, and related strategies.
  • Ability to work both independently and as a collaborative member of the diverse Advancement team in support of office goals and values, and the College’s strategic vision.
  • Respect for high standards and the maintenance of confidential information.
  • Ability to work occasional evenings and weekends.
  • Perform other duties and tasks as assigned.


The regular office hours are Monday-Friday, 8:00 a.m. – 5:00 p.m.; requires some evening and weekend hours including occasional local and regional travel.

Classification and Status: This is an exempt, 12-month, full-time, benefits-eligible position.

Reporting: Reports to the Director of Annual Giving.

Application Procedures:

Please visit to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at

Deadline to apply:

Position will remain open until filled.

Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer.  Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.

To apply for this job please visit