Annual Giving Assistant

Posted on 05/12/2021

The St. Paul's Schools

Brooklandville, MD

The St. Paul’s Schools is a family of independent schools located in Brooklandville, Maryland. With more than 1,400 students from ages 6 months to grade 12, St. Paul’s Pre and Lower School (coed), St. Paul’s School for Girls, and St. Paul’s School for Boys share a 120-acre campus, an Episcopal affiliation, and a focus on developing confident, well balanced students who will use their education and ethics to improve the world. In July 2018, the schools unified under the umbrella of The St. Paul’s Schools, with a single board of trustees, but each school retains its individual traditions and its gender-specific programs. A coordinated structure allows The St. Paul’s Schools to preserve the small-school feel within each school while sharing resources and certain programs to maximize opportunities for students. With St. Paul’s unique model, boys and girls are taught together and separately at just the right times in their development.

Position Description

Reporting to the Director of Annual Giving and supporting both the Director and the Assistant Director of Annual Giving, the Annual Giving Assistant provides administrative support for the successful implementation of The St. Paul’s Schools’ annual giving program.

Position Responsibilities

  • Provides administrative support to the Director and Assistant Director of Annual Giving;
  • Produces acknowledgements for annual giving contributions;
  • Supports annual giving volunteers and assists the Director/Asst. Director in their recruitment;
  • Tracks and pays annual fund invoices for mail, print, and supplies needed to support AG efforts; keeps record of expenses;
  • Staffs annual giving phonathons, textathons, thankathons, and other events;
  • In collaboration with the Database Manager:
    • Queries, exports, and prints mail-merged solicitations;
    • Produces annual giving pledge reminders;
    • Organizes and maintains all gift paperwork filing; and
    • Generates data for the Annual Report;
    • Generates data for solicitations and communications
    • Assists in Volunteer Management updates and projects
    • Will be involved in planning for annual fund efforts, including giving days, challenges and reunions
  • Collaborates with Advancement staff colleagues to ensure the effective development of strong relationships among constituents and between constituents and the Schools, education of constituents about why philanthropic support is necessary and warranted, and communicationof the Schools’ appreciation for and impact of contributions made by donors;
  • Partners effectively as needed with the Schools’ Admissions, Communications & Marketing, Finance, and Facilities teams to achieve Advancement and institutional success;
  • Participates in volunteer committee meetings as requested and appropriate;
  • Understands and promotes best practices in independent school fundraising, including CASE’s Statement of Ethics and Principals of Practice for Fundraising Professionals at Educational Institutions and AFP’s Code of Ethics and Donor Bill of Rights; and
  • Understands and embraces The St. Paul’s Schools mission, philosophy, and values, and, in partnership with the VPA and Sr Director of Advancement, establishes a culture of teamwork, trust, collegiality, and accountability within the Advancement team.

Key Qualifications

  • The successful candidate will have a minimum two years of experience in advancement, preferably with experience in independent schools. Bachelor’s degree is required.
  • In addition to specific job-related skills, the candidate will be team-oriented, collaborative, have excellent written and verbal communication skills, be flexible in an ever-changing environment and canmotivate colleagues and volunteers.
  • Strong technical skills and proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Raiser’s Edge or equivalent software are also a necessity.

The St. Paul’s Schools are committed to creating a supportive learning environment where all individuals are valued for their unique contributions and are able to achieve their highest potential. We strongly believe that a diverse and inclusive environment is the best learning environment for our students and prepares them to live, work, and thrive in an increasingly global and multicultural community. We reject all prejudice, particularly those based on race, national and ethnic origin, religion, socioeconomic status, gender identity, sexual orientation, and physical characteristics.

Full-time employees are eligible to participate in our comprehensive benefits program which includes, but is not limited to, medical, dental, vision, disability and 403(b). Other supplemental benefits include free lunch, fitness center and tuition remission. Salary is commensurate with experience.

Interested candidates can send their cover letter, resume and list of references to Shannon Duckett, Human Resources Director, at [email protected] The St. Paul’s Schools is an equal opportunity employer.

To apply for this job please visit