Media/Traffic Coordinator, Philanthropy Communications

Posted on 01/04/2022

Dana-Farber Cancer Institute

Brookline, MA

This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in Massachusetts, New Hampshire, or Rhode Island.

The Media/Traffic Coordinator works with the Senior Associate Director, Marketing Operations to provide logistic, administrative, production, and project support for the Philanthropy Communications and Digital Marketing teams. Responsible for assisting the entire Division with reaching financial goals.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication.

Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.

Resume and cover letter required with application submission.


  • Work with all members of Philanthropy Communications and Digital Marketing teams to monitor project workflow, and implement schedule adjustments, ensuring all project team members are aware of deadlines and priorities:
    • Run weekly production meetings for Philanthropy Communications and Digital Marketing teams, focusing on specific weekly goals, follows up with team members throughout the week;
    • Assist in managing project log (QuickBase); review, track and report team accomplishments on a quarterly basis;
    • Assist in COFR/PCOFR reporting and analysis, including pulling hours billed to programs and events, facilitating Fiscal year-end Philanthropy Communications and Digital Marketing project/hour reporting for submission to the Fiscal & Regulatory Management team, and tracking year over year trends;
    • Meet regularly with team members to help proactively schedule jobs, keep project log up-to-date, and ensure project deadlines are met;
    • Coordinate intake for all new projects, working with writers/account managers to gather project details and communicating that information to the Creative Director or Director, Digital Marketing to assign project team members ;
    • Collaborate with team members to ensure that work is proceeding on time and according to specifications, and deliveries are made to the appropriate teams.
  • Maintain division-wide mailings calendar, working with contacts in each fundraising team and in Communications to gather data for, coordinate, and track 500-plus print and electronic mailings per year; proactively suggest alternate mail dates to alleviate potential conflicts:
    • Work with IS and Communications teams to collect timely and accurate mailing lists to send to mail houses;
    • Coordinate and troubleshoot mailing list requests for all Communications’ mailings.
  • Serve as primary contact with advertising vendors, including:
    • Securing media buys and gifts;
    • Negotiating rates and completing invoices;
    • Make recommendations based on previous advertising campaign results;
    • Securing ad specs;
    • Communicating details to writers/account managers and designers;
    • Ensuring timely submission of artwork.
  • Research new media outlets, including outdoor space, printed publications, and digital advertising space;
  • Work with Account Managers to create media advertising rotations for all fundraising teams;
  • Create and maintain schedules and specs for internal working mechanicals for advertising media.

Bachelor’s Degree required, 2-4 years’ experience, with prior project management or media-buying experience in print, video, advertising, and online media.

Excellent customer service, and communications skills required. Strong organizational abilities and attention to detail also required, with proven capability to manage multiple projects and meet deadlines. Literacy in word processing and project management software is necessary.

This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.

About Dana-Farber:
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow’s physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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