Assistant Director of Annual Giving

Posted on 09/28/2021

Millersville University

Millersville, PA

The Millersville Development Office is accepting applications for an Assistant Director of Annual Giving.  As a member of University Advancement, this role supports students by increasing University revenue from outside resources and to enhance and support alumni annual giving relationships within the University.

The selected candidate will be expected to work independently and with the Director of Philanthropic Giving to coordinate initiatives of annual giving programs, including planning and implementation of solicitations (mail, email, and phone) and cultivation’s of constituents, and management of solicitation calendar to meet annual giving fundraising goals, currently approximately $350,000 annually.

Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 14 public universities of Pennsylvania’s State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students’ success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,600 students to find their path. Several of our programs are multidisciplinary in nature, combining science, technology, and art to create a more progressive degree. One thousand graduate students enroll in 21 master’s and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.

At Millersville University we are committed to fostering a learning and working environment that promotes the intersectionality of diversity to foster a climate of inclusion. Employing our EPPIIC values and the principles of Inclusive Excellence, we hold that an inclusive community is a core value that is an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.

Annual Salary:  starting at $54,768.00 plus comprehensive benefits starting on the first day of employment, with coverage for the entire year, including:

  • Health insurance – Low bi-weekly premium. Employees pay 5% of bi-weekly salary for benefit coverage with ability to pay 2.5% when participating in the wellness program.
  • Dental insurance – Coverage is free to employee and dependents after 90 days
  • Vision insurance – Coverage is free to employee and dependents after 90 days.
  • Group life insurance – equal to annual salary (up to $50,000) at no cost to the employee
  • Voluntary Group Life and Accident Insurance – available for purchase at low rates for additional employee coverage as well as coverage for spouse and children
  • Long Term Disability Insurance – available for purchase at low rates with either a 90 or 180-day waiting period
  • Retirement – 2 plans to choose from
  • Tuition waiver – employee, spouse, and dependents are eligible
  • Vacation leave– up to 10.4 days accrued for the first year, increases to up to 15.6 days per year after first year
  • Personal leave – up to 4 days per year
  • Sick leave – up to 15.6 days accrued per year, including up to 5 days per year that can be taken to care for a family member
  • Holiday leave – up to 12 days per calendar year

Required Qualifications: 

  • Bachelor’s degree.
  • One year experience in alumni engagement and/or annual giving either as a full-time employee, part-time employee, volunteer, or graduate assistant.
  • Experience and proven success working with volunteers.
  • Experience planning and executing social media/technology communication plans (Facebook, Twitter, LinkedIn, website management).
  • Effective oral, written, and interpersonal communication skills.
  • Documented exceptional writing, editing and proofreading skills with a high degree of accuracy.
  • Evidence of ability to work effectively with individuals from diverse cultures and racial and ethnic groups.
  • Ability to manage multiple projects at the same time in a customer service-oriented environment.
  • Demonstrated strong analytical and excellent problem-solving skills.
  • Ability to work independently and in coordination with others.
  • Strong collaboration skills.
  • Evidence of a commitment to diversity, equity, and inclusion.
  • Valid driver’s license.
  • Ability to travel locally, regionally, and nationally.
  • Ability to work evenings, weekends, and holidays.
  • Successful interview.
  • Successful completion of three background checks.

Preferred Qualifications: 

  • Master’s Degree.
  • Experience in a higher education setting.
  • Banner or similar constituent database and supervisory experience.
  • Demonstrated research and analytical skills, initiative, creativity, and entrepreneurial orientation.

Job Description: 

  • Work independently and with Director of Philanthropic Giving to coordinate initiatives of annual giving programs, including planning and implementation of solicitations (mail, email, and phone) and cultivation’s of constituents, and management of solicitation calendar to meet annual giving fundraising goals, currently approximately $350,000 annually.
  • Works directly with design and print companies to design, develop and mail annual giving solicitations.
  • Assist in developing annual goals and plans for the alumni and annual giving programs.
  • Works with Director of Philanthropic Giving to oversee print and postage budget for Annual Giving, currently at over $40,000 annually.
  • Utilizes the Advancement database and division data metric reports to retrieve, analyze, and manage data related to alumni contributions to enhance long term stewardship of alumni donors and prospects.
  • Serve as one of the leads for planning and implementation of annual One Day Give fundraising campaign with Development and Alumni Engagement colleagues to raise a minimum of $200,000 annually.
  • Coordinate affinity group fundraising (athletics, MU Arts, Holocaust conference, academic/department scholarships, etc.) including writing letters and emails and working with Development colleagues on strategy and implementation.
  • Ensures that alumni and other donors are appropriately acknowledged as leaders, volunteers, contributors, and donors.
  • Coordinate annual giving strategy and presence, and participate in major university events throughout the year, such as Commencement, Homecoming, and move-in day, as needed.
  • Regularly contributes editorial content regarding annual giving appeals and donor impact stories to University Communications & Marketing staff as needed.
  • Provides fundraising content for alumni e-newsletter and broadcast emails.
  • Serve as advisor to Student Ambassadors and coordinate senior class giving and student philanthropy activities.
  • Identify and cultivate local and national foundations; write and submit letters of interest and full proposals to generate funds for University scholarships and programming.
  • Assist with management of student workers and volunteers as needed.
  • Assist Advancement staff with coordination and execution of employee giving campaign and coordinate with Student Affairs staff to include a parent giving program as part of ongoing parent outreach and engagement programming.
  • Communicate effectively with internal and external audiences daily.
  • All other duties as assigned.

Essential Functions: 

  • Primarily work indoors, office setting.
  • May work outside for particular events, primarily around Homecoming or other special receptions/events.
  • The office environment is physically located in the Duncan Alumni House and is climate controlled.
  • Noise levels vary due to nearby offices and numerous constituents who visit the house.
  • No or very limited physical effort required.
  • No or very limited exposure to physical risks.
  • Dexterity of hands and fingers to operate a computer keyboard and mouse.
  • Ability to sit for long lengths of time.

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