Administrative Assistant

Posted on 06/16/2021

The Peddie School

Hightstown, NJ

The Peddie School in Hightstown, N.J., is seeking an experienced executive assistant and team player for the position of Administrative Assistant in the Office of Alumni and Development. The successful candidate will support the Assistant Head for Development and the A&D Team with specific attention to data systems including but not limited to updating data, optimizing and running reports, managing mail-house processes, and providing the highest level of customer service at all times.

Founded in 1864, The Peddie School is an independent, coeducational, college preparatory school of 540 students, grades 9 through post-graduate. It is primarily a boarding school, with 63 percent of students and 90 percent of the faculty living on campus. In addition to its engaged, diverse and accomplished student body, Peddie’s extraordinary resources include the highly professional, collaborative and dedicated faculty, an innovative and rigorous curriculum and an attractive, modern 280-acre campus located midway between New York City and Philadelphia.

Thanks to the generosity of Ambassador Walter H. Annenberg ’27 and other donors, Peddie now ranks among the most highly endowed independent schools in the nation. Its $450 million endowment enables the school to offer more than $9 million in financial aid to 40 percent of the student body.

This is an exciting time at Peddie under the leadership of Head of School Peter Quinn who alongside Assistant Head for Development Karyn Vella recently embarked upon an $80+ million comprehensive campaign, the largest in the school’s history. Currently, in the leadership phase, the campaign is focused on doubling the annual fund and raising endowed funds for scholarship, faculty and programs, as well as capital funds for arts and athletics.

As an essential part of our alumni and development team, the ideal candidate will have the opportunity to be immersed in the inner workings of all facets of our work as a team. The ideal candidate will have relevant experience and enjoy optimizing databases, providing excellent administrative support to not just one, but a variety of teammates, managing student and alumni paper and digital records, and providing first-class first impressions and warmth for our team and the wider Peddie community. The administrative assistant will also work closely with an enthusiastic team of talented, experienced and happy colleagues.

Primary duties include:

Administrative Assistant/Donor Relations Support (50%)

  • Manage phones, minutes for team meetings, calendars as needed
  • Provide reports and help with travel itineraries and arrangements for portfolio managers;
  • Support the development operations team and the prospect management and research team;
  • Manage donor relations receipt process/ Head of School letters with director of donor relations;
  • Manage mail-house services for direct mail communication with project leads

Data Services Support (50%)

  • Work with the Registrar to manage transition of paper and digital files and update records;
  • Work with Admissions to manage transition of information during and after admissions process to accurately update the database and communicate with the team;
  • Manage data updates for deceased constituents
  • Assist with data cleanup projects as needed

Reception / Student Volunteer Management / Other

  • Welcome and manage all guests to Coates-Coleman House, including student workers

The successful candidate will have:

  • A Bachelor’s degree;
  • Five to seven years of administrative experience;
  • Extensive database experience and demonstrated project management experience;
  • The demonstrated initiative to work independently and savviness to work across diverse teams on multiple projects with deadlines;
  • The demonstrated understanding of and appreciation for culturally responsive professional practices including the ability to value, work with, respect, and incorporate diverse perspectives;
  • Possess outstanding interpersonal, writing and communications skills, characterized by the ability to listen skillfully and act with a strong customer-centered mindset;
  • The ability to travel and attend evening and weekend functions when necessary;
  • Proficiency in Google Workspace (formerly G Suite), Zoom, Microsoft Excel, Microsoft Word, Raiser’s Edge, and mail merging experience preferred.

Interested candidates please send cover letter and resume to: Karyn Vella P’21’24, Assistant Head for Development at [email protected] and Snigdha Verma P’24, Director of Development Operations at [email protected]

To apply for this job please visit